Tell us what you need. We'll make it happen.
Every business works differently. We learn how you answer questions, schedule appointments, follow up with leads, and support customers. Then we train your AI specialist to follow your process and know when to bring in your team.
Start with the work that needs to be handled
We identify the tasks, questions, decisions, tools, and outcomes that matter to your team.
Train the specialist on how your company works
Your services, company knowledge, tone, policies, availability, and escalation rules shape every response.
Put the trained AI specialist into your workflow
It becomes the AI employee your company needs, handling the approved work and knowing exactly when a person should take over.
Never miss a call, lead or appointment.
These are examples. Your specialist is designed around the exact work, decisions, tools, and handoffs your business needs.
A customer calls at 8:42 p.m. with an urgent HVAC problem.
Sofia responds immediately, understands what the caller needs, and guides the conversation toward the right next step.
Tell us what you need. We’ll build the right AI specialist for the job.
Every business works differently. We learn how you answer questions, schedule appointments, follow up with leads, and support customers. Then we train your AI specialist to follow your process and know when to bring in your team.
- Your services and products Accurate knowledge drawn from what your company actually offers.
- Your workflow and tools The systems, steps, availability, and rules needed to complete the work.
- Your handoff decisions Clear instructions for urgent, sensitive, complex, or high-value situations.
- Your definition of success The result each interaction should produce, from a completed task to a human handoff.
Choose the role you need or build a complete team.
AI Receptionist
Answers incoming calls, helps with common questions, captures caller details, and sends the right calls to your team.
- 100 calls included each month
- Answers common customer questions
- Captures messages and caller details
- Transfers approved calls to your team
Appointment Setter
Answers scheduling questions, finds the right availability, and turns customer interest into booked appointments.
- 100 calls included each month
- Connects with one business calendar
- Books, reschedules, and cancels visits
- Sends appointment details to your team
Follow-Up Specialist
Recontacts customers after inquiries, estimates, or missed appointments so valuable opportunities do not go quiet.
- 100 calls included each month
- Uses your approved follow-up message
- Records the result of each conversation
- Alerts your team when someone is ready
Sales Specialist
Contacts potential customers, confirms their interest, qualifies the opportunity, and hands promising conversations to your team.
- 500 calls included each month
- Calls from your approved contact list
- Asks your qualification questions
- Sends interested prospects to your team
NEED THE COMPLETE TEAM?
Put all four specialists to work together.
Reception, scheduling, follow-up, and sales support with 1,000 shared calls each month—all working as one coordinated VoicePilot team.
Included calls cover conversations lasting up to four minutes. Longer conversations may use more than one call credit. Unused calls do not roll over to the following month. One-time setup is quoted separately based on the training and connections your specialist requires. Final terms are confirmed before launch.
AI TRAINING SPECIALISTS
Need help teaching it? Build an AI trainer.
Give employees, students, customers, or members someone they can learn from whenever they need help.
Tell us what people need to learn. We’ll train an AI specialist around your lessons, processes, and examples—so it can explain the material, answer questions, provide practice, and guide each person step by step.
Introduces the lesson in clear, simple language.
Walks through an example one step at a time.
Asks questions and lets the learner try.
Answers questions and gives helpful feedback.
What business owners usually want to know.
Every specialist is shaped around the company and the work it needs handled, but these principles remain consistent.
Ask About Your WorkflowWill customers know they are interacting with AI?
Yes. Every VoicePilot specialist identifies itself clearly as a virtual AI specialist at the beginning of an interaction. Transparency is part of the experience, not fine print.
How does a VoicePilot specialist learn our business?
We train it with your approved company knowledge, services, policies, workflow rules, tools, escalation criteria, and desired outcomes. It does not rely on a generic script.
What happens when a person needs to take over?
We define clear handoff rules with you. The specialist can transfer, schedule, escalate, or provide a complete summary according to the situation and your team’s availability.
Can we start with one specialist?
Absolutely. Start with one clearly defined workflow your team needs help handling, then expand the specialist’s responsibilities or add another specialist when your business is ready.
Our AI specialists show up, stay consistent, and keep your business moving.
Give your team an AI specialist designed around your business, trained for your workflow, and ready to deliver the results you need